A board room meeting is a gathering of individuals typically members of the shareholders elected to administer a corporation that is responsible for overseeing the most important aspects of that company. They regularly meet to discuss and decide on the most pressing issues, as they fulfill their fiduciary responsibilities to shareholders.

The best way to facilitate an effective board room meeting is to make sure that everyone is well-prepared and comfortable prior to and during the discussion. This means preparing an agenda that has been thought out, focusing on the most important issues and using effective communication strategies in the meeting.

Board meetings are generally structured and adhere to a strict agenda, often using Robert’s Rules of Order or similar procedures for parliamentary meetings to ensure consistency and ordered discussion. They are typically confidential and involve executives from the C-suite along with board members, and occasionally, advisers from outside and important managers, as well as third-party consultants, legal counsel and other experts if needed.

The AV system used in a boardroom should also be of high quality, as it will likely support many participants through videoconferencing. They may also need an interactive screen to solve issues quicker, zoom in on maps, and generally speed up discussions. The boards that Infassure builds include these tools, in addition to other things, that allow participants to communicate effectively.

A boardroom should also be welcoming and attractive. Instead of a dull empty space, think about adding colors, custom-designed signage, and acoustic art panels that can be personalized by adding logos, images, branding colors, etc. This will not only bring a level of professionalism to the space, but it will also increase engagement and encourage more participation in the boardroom.